Chairing Guidance for #cong16

Alec Taylor has kindly shared his experience and insights into how to chair the sessions for this years Congregation #cong16.  Watch the video below and browse the written guidance to help you prepare for Saturday November 26th in Cong Village.  

We will have four huddles during the day and will kick off regardless at 10.30am (some people have alerted us they will be late and some arriving at lunchtime).   We are planning a final briefing for chairs around 10am in Ryans Hotel.

We are aiming for 3 presentations per huddle and at the last huddle we will catch any remaining presentation and float the following open question.

“What Ideas/Suggestions/Concepts/Wish list do you have for creating a better future?”

Please capture this input for the eBook report.

The full briefing for attendees is here.


CONGREGATION 2016 | CHAIRING A HUDDLE | GUIDELINES

THE RUN-UP

‘LIVE TV PROGRAMME’ APPROACH – “TIMETABLE AND PROCESS”

As participants arrive, display a pre-prepared flipchart with a 60-minute timetable (see second sheet) and appoint a Timekeeper (ask the first person through the door).

WARM, PERSONAL WELCOME – “YOUR HOME FOR THE NEXT 60 MINUTES”

Stand by the door and welcome each participant individually and encourage each person to present.

THREE PRESENTERS NEEDED – “VOLUNTEERS, PLEASE” 

Recruit three presenters with diverging topics, if possible while welcoming the group at the door.  Ask the presenters to sit apart from each other.

APPOINT A ‘SCRIBE’ FOR THE FLIPCHART – “LIVE NOTICEBOARD”

Involve another member of the group by asking them to stand beside the flipchart and write up spontaneously any names, websites, new terminology, buzz-words that are mentioned by the presenters.

THE START (of the 60-minute Timetable)

QUICK ‘GET-TO-KNOW’ – “KEEP IT SHORT…THIS IS LIVE TV” 

The Chairperson introduces themself (in 15 seconds) then chooses the next person from the group.  They do the same and this continues until everyone is covered.  Also invite people to share their ‘life hack’ ice breaker.

CLARIFY TIMEKEEPING – “THEN, WE’RE ALL WINNERS

The Chairperson then introduces the 3 ‘volunteers’ and their topics (again 15 secs each) and asks the first presenter to speak. Pointing out that they have 10 mins for their presentation, then another 5 minutes for discussion. 

Explain that to help them finish on time (for everyone’s sake) they will receive the following ‘silent signals’ from the Timekeeper:

  • a ‘yellow card’ after 5 mins (half-way)
  • again a ‘yellow card’ after 8 mins (2 min to go)
  • a ‘red card’ at 10 mins.  (If they are still talking, they can finish their sentence, but no more.)

1st PRESENTATION – 2nd PRESENTATION – 3RD PRESENTATION

INVITE COMMENTS AND QUESTIONS – “WHAT’S YOUR REACTION?

After each presentation, thank the presenter and invite the group to offer feedback (comments as well as questions).  Ask your own question (or make your own comment) to help the process along.

THE FINISH

WRAPPING UP THE HUDDLE – “WHAT’S YOUR TAKEAWAY?”

In the closing-session, shift the focus to the following questions:

o What interested you most in this Huddle?

o What is your key takeaway? 

Try to get 2-4 people to answer these questions in the short summing-up session.

Finally, motivate the individuals in the group who haven’t yet presented to take the opportunity at their next Huddle….and thank everyone for their active participation in  “What turned out to be a passable, live TV Show!”

© Alec Taylor Learning 2016


CONGREGATION 2016 CHAIRING A HUDDLE | CONTENT FOR OPENING FLIPCHART

“(Chairperson’s full name) welcomes you to HUDDLE 1 in the Quiet Cailin”

TIMETABLE

  • 0   mins START - GROUP ‘GET-TO-KNOW’
  • 5   minsROLES OF ‘TIMEKEEPER’ AND ‘SCRIBE’
  • 8   mins1st PRESENTATION + Q&A
  • 24 mins2nd PRESENTATION + Q&A
  • 40 mins3rd PRESENTATION + Q&A
  • 55 minsSUMMING-UP 
  • 60 minsFINISH

26th November, 2016

© Alec Taylor Learning 2016


© Eoin Kennedy 2017 eoin at congregation dot ie